Call numbers--Added copies/volumes

Added copies/volumes

When adding a copy or volume for the same library to an existing Symphony record, accept the call number and class scheme as used in the Symphony record.

When adding a copy or volume for a different library not already represented in Symphony:

  • If Library of Congress (LC) classification in Symphony, accept the call number and class scheme as used in the existing Symphony library.
  • If Dewey classification in Symphony, search for and use an LC call number and class scheme, following current call number acceptance policy.
  • If Alphanum scheme in Symphony, search for and use an LC call number and class scheme, following current call number acceptance policy.
  • If a Stanford dissertation, use the standard thesis format -- 3781 [year] [first initial of author's last name].

Copy numbers

For an added copy, the basic policy is to accept the copy number automatically assigned by Symphony, which has the following result:

  • If the copy requires the creation of a new call number record, either because it is in a different library, or because it is in the same library but has a different call number, its copy number would be 1.
  • If the copy is to be added to an existing call number record, Symphony would assign the next higher copy number to the new record, and it should be accepted. For example, a new copy is being added to GREEN, which already has a copy 4 with the same call number. In this case, the new copy will be copy 5.

For an added volume, the basic policy is to use the copy number of the copy that the volume is being added to. For example, if a volume is being added to GREEN copy 5, the new volume's copy number should also be 5.

Metadata Department, Stanford University Libraries
Last modified: October 8, 2008