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HOW TO > BORROW,
GET ACCESS
Borrow, Get Access
Non-Stanford Users > Institutional Privileges
Card Fees
Persons employed by or representing a profit or non-profit institution
may use the Stanford University Libraries within guidelines established
to ensure that the primary purpose of the Libraries (to serve the
academic and research needs of the faculty, students and staff of
Stanford University) is fulfilled.
The Stanford University Libraries consists of the Cecil H. Green
Library (the central research collections in the humanities and
social sciences), the Stanford Auxiliary Library, the Hopkins Marine
Station Library, and ten research branch libraries: Art and Architecture,
Branner Earth Sciences and Map Collections, Cubberley Education,
Music, Engineering, Falconer Biology, Mathematical and Computer
Sciences, Music, Physics, Swain Chemistry and Chemical Engineering.
In addition to these libraries, there are five individually administered
Coordinate Libraries: Hoover Institution Library on War, Revolution
and Peace, Robert Crown Law Library, J. Hugh Jackson Library of
Business, Lane Medical Library, and the library of the Stanford
Linear Accelerator Center. Library privileges described in this
brochure do not apply to the Coordinate Libraries. Each of these
libraries should be contacted directly for information regarding
the use of their collections.
Courtesy Use
Employees or representatives of institutions may use the collections
of the Cecil H. Green Library and Auxiliary Library free of charge
for a total of seven days in a twelve-month period. These seven
days may be used consecutively or spaced, as desired, throughout
the twelve months. This courtesy use privilege allows on-site use
of the collections in these two libraries and access to the University
Libraries’ catalog and reference collections. With the exceptions
of the Art and Architecture Library and the Music Library, on-site
use of materials in the branches is available without presentation
of any library card.
The Institutional Library Card
The Stanford University Libraries Institutional Library Card may
be purchased for an annual
fee. This card allows access to the collections in the Cecil
H. Green Library and the Auxiliary Library. An institution may purchase
as many cards as it needs. If it is necessary to borrow materials
from the Green Library, the Auxiliary Library, or the research branches
(except the Art & Architecture Library), borrowing coupons must
be purchased.
Coupons are available in booklets of ten for $80.00 to for-profit
institutions, and $50.00 to non-profit institutions. Each borrowing
or renewal transaction requires the presentation of a valid Institutional
Card and one coupon per item. Coupons must be filled out and signed
in advance by the institutional representative. Material borrowed
may not be loaned to another institution or individual.
Application Procedures
Application must be made in person at the Privileges Desk, Cecil
H. Green Library. At the time of application, the representative
(usually the institution’s librarian) must provide a letter
from an appropriate person in the institution authorizing the representative
to purchase and administer the card. Provision of a list of potential
users of the card is desirable. Before a card and/or coupons will
be issued, application procedures must be completed and fees paid
in full by cash or a check drawn on the purchasing institution’s
account (made payable to “Stanford University Libraries”)
for the amount of purchase. Credit cards and bankcards cannot be
accepted for payment. Cards are issued in the name of the organization
and may be used by its authorized employees. The institutional representative
is responsible for maintaining accurate records of who has used
the card, when it was used, what library materials are charged out
on the card, and which employee(s) has those materials. The institution
is also responsible for providing the Privileges Office with the
correct name, address, phone, and email address of the current institutional
contact person.
Please note that library cards will not, under any circumstance,
be mailed, but must be purchased in person by the designated institutional
representative. Borrowing coupons may be purchased by mail, or in
person, by institutions holding a valid Institutional Card.
Institutional Library Card holders are responsible for complying
with all Stanford University Libraries’ regulations, and for
all fines and fees incurred. The Libraries reserve the right
to deny use to individuals or institutions that abuse library privileges
or in any way infringe upon the priority rights of Stanford’s
faculty, staff, or students. Library privileges may be revoked at
any time.
Borrowing Limits
Institutional Library Card holders are limited to a total of 25 library materials charged out on their record. This limit applies only to SULAIR items and does not affect any limits at the Coordinate Libraries (Business, Hoover Institution, Law, Medical).
Excluded Services
Institutional Library Card holders may not use the following: reserve
collections, computers that require a SUNet ID, computerized literature
search service, interlibrary loan services, and databases whose
use is restricted to Stanford faculty, students, and staff. Availability
of reference services varies by library and may be limited. Policies
on the use of closed stack collections, lockers, and carrels may
vary. Please consult with the individual libraries for their policies
on use.
Lost Cards
Loss of an Institutional Library Card should be reported immediately
to the Privileges Desk, Cecil H. Green Library. After paying a $5.00
replacement fee, a new card will be issued for the balance of time
remaining on the previously issued twelve-month card. If a lost
card is found, that should also be reported to the Privileges Desk
so that the duplicate card can be withdrawn and a refund of the
replacement fee issued in accordance with the established regulations.
Privileges Office, Green Library
Stanford, California 94305-6063
Hours: Monday - Friday; 8:00 am - 5:00 pm
Phone: (650) 723-1492
E-mail: sul-privileges@stanford.edu
Fax: (650) 723-3992
Last modified:
July 31, 2006 |
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