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Policies

Interlibrary Lending Policies

The regulations set forth on this page do not apply to those libraries participating in cooperative agreements with Stanford University Libraries.

The Crown Law, Hoover Institution, Jackson Business, Lane Medical, SLAC, and Hopkins Marine Station libraries provide their own interlibrary loan services and should be contacted directly.

Acceptable Methods Of Transmission

• RLIN requests accepted. (We're CSUG).
• Non-Protocol Request Forms: Requests accepted electronically for non-consortial borrowers.
• Citations must be verified in Socrates, Stanford's online catalog.

Unacceptable Methods Of Transmission

• OCLC requests are not accepted
• Requests by Ariel, e-mail, fax, mail and telephone are not accepted.

Average Turnaround Time

• 3 to 7 working days.
• Does not include time in transit to borrowing institution.

Collections

• Length of loan — 4 weeks after date of receipt at borrowing institution.
• A maximum of two renewals are allowed. Some items are not renewable.
• No postage charge except for UPS or 2nd/next day service.
• Materials from the Art Library, East Asia Library, Media & Microtext and Special Collections are not available through interlibrary loan except to RLG ShaRes members and University of California libraries.
• Items from the Branner Earth Sciences and Cubberley Education libraries are only lent upon the approval of the branch librarians.

Periodicals

• Not lent except on microfilm.

Newspapers

• Not lent except on microfilm.

Stanford Doctoral Dissertations

• Do not circulate except to RLG ShaRes members or University of California libraries.
• Those written at Stanford University prior to 1953 may be lent.
• Length of loan - 4 weeks after date of receipt
• A maximum of two renewals are allowed. Some items are not renewable.
• Copies of post-1953 dissertations are available from UniversityMicrofilms International.

Master's Theses

• Only those written at Stanford University are lent.
• Music theses are not lent.
• Length of loan - 4 weeks after date of receipt.
• A maximum of two renewals are allowed. Some items are not renewable.

Technical Reports

• Lent or copied (subject to copyright restrictions).
• Many computer science technical reports are available from the StanfordUniversity Computer Science ElectronicLibrary over the World Wide Web.

Computer Software

• Not lent.

Government Documents

• United States publications lent (Depository since 1895).
• State government publications lent (Depository since 1968).
• United Nations publications lent (Depository since 1945).
• Foreign government publications lent.

Microforms

• Microfilms and microfiche lent.
• Microprint (Readex) not lent.

Media Materials

• Media does not circulate except to RLG ShaRes members or University of California libraries.
• Approval of the Media Librarian required prior to loan.

Hard Copies from Microforms

• Copy service is available but lending is preferred. Charged as a photocopy.

Charges

• 1-20 pages = $10.00.
• 21 -49 pages = $25.00.
• over 50 pages = $50.00.
• Handling charge = $7.50.
• Postage charge U.S. = $5.00 min; Foreign = $10.00 min.
• All charges must be paid by check in United States currency.

Billing

• Invoice accompanies loaned material and photocopies.
• No postage stamps or coupons accepted as payment.
• Invoices are due upon receipt. Non-payment will result in loss of service.
• Interlibrary Lending reserves the right to receive payment in full before material is shipped.

Packing Requirements for Mailing

• Jiffy bags are not acceptable.
• Insurance may be required for special items.

Loans to Foreign Libraries

• No loans are provided to libraries outside the United States and Canada except to RLG ShaRes members.
• Photocopies may be provided subject to U.S. Copyright Law.

For further information contact:

Last modified: August 11, 2005