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Wednesday, July 1, 2015

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HighWire Press, Inc., the leading technology platform and strategic partner to influential scholarly publishers and societies, is pleased to announce the appointment of Wendy Newsham as Director of Business Development, North America.

Wendy joins the team eager to drive new business through strategic marketing and business development channels. She has worked in publishing for over 25 years and has been thoroughly involved in all aspects of the publishing process - from manuscript submission and tracking, through content production, to manufacturing and distribution - serving association and society publishers, as well as commercial publishers and university presses.

by Gabrielle Karampelas

Stanford University




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The privacy and access challenges of archives containing electronic communications of enduring historical value are addressed in the Libraries’ latest release of ePADD.


(Stanford, CA)-Despite prolific growth of email use since its inception 40 years ago, and the increasing presence of email within research collections, the vast majority of email archives of modern historical figures remain inaccessible to researchers. Repositories that seek to make email content available for research face significant copyright and privacy issues and can be daunted by the sheer volume of email transferred.

“Email archives provide access to significant historical events at a level of detail that has rarely been available in the past,” said Roberto Trujillo, Frances & Charles Field Curator of Special Collections and Director, Department of Special Collections and University Archives at Stanford. “Making archival email available to scholars and students is a priority for Stanford Libraries since the majority of collections we acquire today include both paper-based and born-digital components.”

 Not satisfied with the commercial options available, Stanford Libraries set out to develop a software solution that enables the appraisal, processing, discovery, and delivery of email. The result is ePADD, an open source program built with grant funding from the National Historical Publications and Records Commission.

 A game changer

 The software, released today by Stanford Libraries, takes advantage of many new developments in the field of machine learning, in order to help promote automated archival workflows and enable advanced research techniques. ePADD leverages the browsing, search, and visualization features of MUSE, a precursor program for mining and visualization of personal email archives.

“Implementing named entity recognition and other natural language processing techniques to enable advanced review, browsing, and search functions advances ePADD far beyond the realm of most existing software programs related to email,” said Sudheendra Hangal, Professor of Computer Science at Ashoka University in India and creator of Muse.

 Hangal, who is also a technical advisor to the ePADD project, believes the software offers the archival community a real solution to an age old problem, “These additions are a real game changer in terms of enabling the public, including journalists and those working within digital humanities, to make sense of and creatively utilize email in their research.”

 Email vs. traditional correspondence

To illustrate the differences between working with email archives versus traditional paper archives, Glynn Edwards, Head of Technical Services for Special Collections and Manager of the Born-Digital Program for Stanford Libraries, references the archive of American poet Robert Creeley. “The Creeley archive represents one of the smaller email collections currently held at Stanford which consists of 7,000 paper letters and over 155,000 email messages, spanning about 13 years,” said Edwards.

Edwards, who also serves as the ePADD Project Director, explains that if the Creeley correspondence were entirely paper-based, archivists might first organize the messages chronologically or by name of correspondent and then include them in a finding aid, so that researchers could more easily identify and access relevant materials. “This standard process for archivists does not translate well for handling email collections, which—as in the case of Creeley—can involve hundreds of thousands of communications for archivists to review,” said Edwards. 

If traditional archival processes were followed for email collections, appraisal and processing tasks would consume many repository resources that the underlying collections might never be made available for researchers, suggests Edwards.  In fact, several collections do remain inaccessible for use and discovery, which was a motivating factor for Stanford Libraries to release an early version of ePADD.

According to Edwards, natural language processing allows ePADD to automate the extraction of named entities, like people, organizations, and places. Archivist are also empowered to create lexicons to pull out specific terms and subjects across diverse correspondence. “These functionalities make discovery and delivery possible for large email collections and even more importantly, researchers interested in working with email now have access to the same tools,” said Edwards

The concept for ePADD emerged from Stanford Libraries’ extensive involvement in numerousprojects aimed at devising solutions for archival issues surrounding born-digital materials.

“Our goal in developing ePADD was to expedite the processing of Stanford’s email archives and automate the process as much as possible,” said Edwards. “Not only has that been accomplished in the first version of ePADD, but because it is open source, allowing for ready adoption by other institutions, we can also benefit from other institutions making their own collections accessible to the Stanford community.”

The ePADD software and installation/user guide are now available for download at the community website ( 

 Stanford Libraries is invested in the long-term success of ePADD and is currently submitting proposals to support future development.


Press Contact: Gabrielle Karampelas, Stanford Libraries | | 650-492-9855

Tuesday, June 30, 2015

Stanford Quad corner and column

SUL has the following new position this week:
Purchasing Specialist (#67275)

For a complete description of open positions within SUL, go to the Stanford Library Jobs page.

Monday, June 29, 2015

The Estonian TV Girls’ Choir is one of the best choirs of Estonia, a tiny European nation with long lasting singing traditions, among them the song festival Laulupidu. The choir, conducted since its birth by Aarne Saluveer, has grown out from the Children’s Television Music Studio that was founded in 1990.