Five years ago, University Librarian Michael Keller and University Registrar Tom Black announced the availability of the electronic thesis and dissertation submission service. Since Fall 2009, PhD and Engineering Master's students have submitted over 3,400 theses and dissertations electronically. Assistant University Registrar Reid Kallman notes, “Looking back over the past five years, the electronic thesis and dissertation submission system has been a success. In the most recent academic year we had approximately 98% of our students select the electronic submission option.”
Data preservation at Stanford
The Stanford Digital Repository
The Stanford Digital Repository (SDR), a service offered by the Stanford University Libraries, provides digital preservation, hosting, and access services that enable researchers to preserve, manage, and share research data in a secure environment for long-term citation, access, and reuse.
By depositing data into the SDR you will:
- Obtain a permanent, reliable web link (persistent URL) to your deposit that will not change over time
- Control when research data are made public
- Establish licensing rules around your data
- Make your data easy for other researchers to discover
- Ensure that the information is preserved into the future
Our SDR Quick Guide (pdf) contains helpful information to get your ready to deposit data into the SDR.
For additional information see our FAQ section on repositories and data preservation, which includes questions and answers about the SDR.
SDR Terms of Deposit
As part of your data management plan, you may wish to preserve your research output in the Stanford Digital Repository. If so, please note the following important information:
Download SDR Terms of Deposit (pdf)
SDR standardized language for DMPs
If you do choose to use the Stanford Digital Repository, the following text describing the service and how your data will be safeguarded and made accessible may be copied and pasted directly into your data management plan's section on data preservation.
"Digital content ingested to the Stanford Digital Repository's preservation core is replicated multiple times and stored in geo-diverse locations on different media types. All content is audited systematically to ensure that the bits are maintained exactly as deposited, and a log of preservation actions is kept to help ensure the content's integrity. The repository is built using open-source software widely adopted across the research community, with dedicated staffing by digital preservation experts. Access is controlled using strict authentication policies and enterprise-level security mechanisms. Metadata describing the content is indexed for searching, and copies of ingested content are provided via persistent URLs to authorized users via Stanford's digital library environment."
Note that this language is available within the Data Management Planning Tool, if you opt to use that method for writing your data management plan.
Please contact the Stanford Digital Repository staff at firstname.lastname@example.org if you have any questions about using the SDR for long-term storage of your data.