At a glance

Special Collections & University Archives

How to request materials

Special Collections and University Archives materials are stored offsite. Depending on which offsite storage facility the materials are located and when the request is submitted, patrons must request materials at least TWO full business days before planned use. In some cases, paging may take up to a week. Each patron is allowed to page a maximum of five items per day. Materials do not circulate and can only be viewed only in the Special Collections reading room.

Online paging

For books, manuscripts, and archival collections, patrons must page materials directly from the collection's bibliographic record in SearchWorks (Stanford's online catalog). Patrons will know which materials are pageable online by the presence of a blue clickable request button located next to a box number. If such an option is present, the material must be ordered online. To do this, simply scroll down through the record until you locate which series and box number you would like to page. 

Finding Aids to many Manuscript and Archives collections are first accessed through OAC; however, we ask that you go to Searchworks in order to request material.  Once in Searchworks, search by Title or Call Number to retrieve the collection's record.  You will see an “At the Library” box in the middle of the catalog record; if there is a blue “request” link, simply press the link and this will prompt you to fill out certain information, but outside researchers do NOT need a Stanford or Library ID – just ignore that field. Once you have filled out the online paging form for the box or boxes you wish to order and hit submit.

A patron can request no more than 5 boxes per day. Patrons must request items at least TWO full business days before planned use.


Paging schedule

Request submitted by: Request submitted by Materials available for use
In person using paper page slip 4:30 p.m. 12 noon next business day
Via email for materials not pageable online 4:30 p.m. 12 noon next business day
Online using the online request form 11 a.m. 10 a.m. next business day
  after 11 a.m. 10 a.m. second business day

Winter closure dates for 2015

Special Collections typically closes for two weeks at the end of December. We will post the 2015 dates here when they are known.