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Access and privileges

Access policies described here apply to the Stanford University Libraries. Coordinate libraries (e.g., Business, Law, Hoover, Medical) and department libraries (Classics, Philosophy) may have separate access requirements and borrowing policies; consult them directly for information about using their facilities and resources.

Proxy borrowing

The proxy privilege is meant to assist Stanford faculty with research by allowing up to two Proxy SUL Card designees to use the libraries in their name. A Proxy SUL Card bearer is allowed to check out library materials in the name of the sponsor. The Proxy SUL Card may only be used in support of the sponsoring faculty member. Sponsoring faculty are responsible for all materials borrowed in their name, including any accrued fines and fees.

Who is eligible?  

  • Stanford University faculty
  • Emeritus faculty
  • Stanford-appointed Visiting Professors
  • Academic staff with a provostial teaching appointment

Who may serve as a proxy?

Regular Stanford University employees, registered Stanford students, and other hired research assistants are eligible to serve as proxies. Eligible proxies should possess their own University ID as well.

How does it work?

Proxy SUL Card holders may present the card at any library to check out materials for the Faculty Sponsor. Materials will be due using the same schedule as the Faculty sponsor, or on the expiration date of the Proxy SUL Card--whichever occurs first. Circulation notices (recall notices; overdue reminders; notices regarding fines or fees) will be sent to the faculty member. Currently, checkouts on the Proxy SUL Card cannot be viewed or renewed using My Account (though we hope to change this in the near future).

Apply for a Proxy SUL Card

Email or visit Privileges to obtain an application. Proxy SUL Cards may be issued for periods from one month to one year, as specified by the sponsoring faculty member. If abuse of the proxy privilege occurs, the privilege may be suspended or revoked.