In addition to copyright concerns, faculty should not include private or confidential material in presentations.* Private information includes:
- personally identifiable health or patient information*
- identifiable images/photographs of non-public figures (general crowd shots are acceptable)*
- identifiable voices*
- educational records that identify individual students (or sufficient information from which a particular student can be identified)*
- Social Security numbers
- Driver’s Licenses or any form of government IDs
- Individual financial records, such as tax forms, financial statements or credit card numbers
* Permissible to use with the express written permission of the individual whose private information is being released.
A note about filming live Stanford courses for online course distribution: Developing online courses from live Stanford-instructed courses requires the express written permission of the faculty member’s cognizant dean. In-class students must be given advance notice of the intent to record and distribute the course. In-class students must be provided with the option of sitting in an area where they will remain entirely off-camera. At the conclusion of each recorded session, the instructor or speaker must remain available to answer any question of any in-class student not comfortable asking the question during the recording.
If a course is offered to both students enrolled at Stanford and the public, the instructor must provide separate discussion forums so that the privacy of the Stanford students is protected. If the Stanford students wish to participate in the public forum, they may enroll separately in the public course.