Statement of Purpose
The original California Cooperative Latin American Collection Development Group (CALAFIA) was established in 1995 to optimize resources and effort by promoting collaboration and coordination among member institutions in building Latin American area library resources. Continued growth in publishing, shrinking or steady state library budgets, and the inherent problems of acquiring and accessing resources in the region make library cooperation not only practical, but an imperative to assure adequate coverage of the area for present and future generations of scholars. This consortium evolved over years of national, regional, and inter-institutional formal and informal cooperative efforts in Latin American area studies.
The consortium is currently composed of area specialists, selectors, and catalogers who are responsible for developing and managing collections and resources in Caribbean, Chicanx, Iberian, and/or Latin American materials at libraries in California, Oregon, and Washington. CALAFIA also accepts members from Nevada, Utah, Wyoming, Idaho, and Montana. This document is a general statement of principles, goals, and organization for the group as a whole. Formal agreements between some or all members of the consortium contain detailed provisions for cooperative arrangements addressing specific subjects, types or formats of material, geographical coverage, chronological periods, or languages.
1. To identify and develop strategies to collect, acquire, provide access to, and preserve important research resources.
2. To develop and coordinate formal collection development agreements in order to maintain or enhance the collective collections, based on programmatic needs and strengths of individual campuses. Coordinating serial cancellations and new subscriptions, developing collections in new program areas, building retrospective backfiles, and assigning geographic collecting responsibilities are examples of appropriate activities. Agreements should clearly identify participant responsibilities, minimum time and funding commitments, notification and monitoring provisions.
3. To collaborate to obtain extra-institutional grant funds, whenever appropriate, to support consortium goals.
4. To promote access to appropriate electronic resources.
5. To identify preservation needs and coordinate projects.
6. To promote the exchange of information among Latin Americanist colleagues.
7. To promote the development and exchange of instructional tools and research aids.
8. To coordinate projects, activities, and initiatives in collaboration with other regional, national, and international Latin Americanist groups or institutions, to the extent possible.
9. To work with vendors and publishers, particularly microform publishers, to develop needed products and favorable consortium purchasing arrangements.
10. The group will work to promote the spirit of cooperation embodied in the “Brief Guidelines for Collaborative Collection Development and Management Among the University of California Libraries” (Revised October, 1994), and “UC-Stanford Collection Development Committee Expectations of Selector Groups:’ Working Document” (February 1993), and adhere to all guidelines elaborated in these documents.
1. The consortium will elect one co-chair each year for a term of two years for overlap and continuity.
2. The co-chairs will convene meetings, develop the meeting agenda, track the progress of projects, keep projects to reasonable time frames, and coordinate with Stanford University to maintain a current roster of members on the CALAFIA website. In addition, they will submit a brief annual report of the activities of the group or the minutes of the meeting held in conjunction with SALALM by August 1 of each year to the website.
3. The group will meet in conjunction with the annual conference of the Seminar on the Acquisition of Latin American Library Materials (SALALM). A second meeting may be held in California following Super Bowl Sunday or prior to or following the Annual Antiquarian Book Fair in person or virtually.
4. Members are those library employees involved in collecting or cataloging Caribbean, Chicanx, Iberian, and/or Latin American materials for their institution.
5. Members are listed on the CALAFIA website and are part of the CALAFIA listserv.
6. The quorum for a meeting is composed of those present (physically and/or virtually).
7. Motions are approved when 50% plus one of those members present vote in the affirmative; for email voting, it is 50% plus one of those members who respond either affirmatively or negatively during the allotted time stated for voting. Voting may also take place by general consent.