Expanded guidelines for People Pages

August 7, 2012

All Stanford Libraries' staff should read these guidelines and follow them when creating and editing their People Pages.

What are People pages? 

People pages are library staff profile pages on the new library website. These pages provide contact information, photos (optional), and additional information about library staff.

Where will People pages show up?

All People pages will be searchable from the library home page, and can also be linked to other types of pages (e.g., Project or Department pages, or as authors of blog posts or news articles). Subject Librarians' People pages and People pages of the directors who report directly to the University Librarian will appear under "About  >  People" on the Library home page. 

Who will have People pages?

Only Stanford Libraries staff members who set their StanfordWho directory preference to "Public" will have a People page. If your directory preference is set to "Stanford and Affiliates" or to "Private," you will not have a People page unless you change your directory preference to "Public." You can update your directory preference in StanfordYou; this is explained below. Directory preferences are updated nightly, so there will be a one-day delay between the time you make your StanfordWho information public and the time your People page is available for you to edit.

How do I make a profile?

  1. Go to library.stanford.edu and click "Login" in the upper right corner of the page.
  2. Log in with your SUNet ID.
  3. Navigate to library.stanford.edu/people/yoursunetid (where "yoursunetid" = your actual SUNet ID).
  4. Click on the "Edit" tab to begin writing or editing your People page.

How do get my name, email address, and phone number to show up correctly?

  • Your name is automatically filled in with your StanfordWho information.  If you want to change this, You'll need to edit your preferred name, which you can do by following these steps:
    • Go to StanfordYou.
    • Click on "Maintain your directory and AlertSU emergency contact information."
    • Under "Name & ID," click on "change."
    • On the next screen, enter a preferred name as you would like it to display.  (If you need to change your legal name, follow the instructions on the right-hand column of the "Name & ID" page.)
    • Changes will appear on your People page within 24 hours.
  • Your email address and work phone number are also filled in with information from StanfordWho.
    • To appear on your People page, these need to be set to "public" on StanfordWho, which you can do on StanfordYou.
    • Subject Librarians and other public services staff are required to have these two items set as "public."  If you have questions about this, contact your supervisor.
    • Changes will appear on your People page within 24 hours.

Writing the text of your People page:

  • Write your profile in the first person point of view, which will make it sound more personal and accessible.
  • How much you want to say about yourself is up to you and your unit supervisor.  All staff are highly encouraged to include at least a photograph and a description of your role in the library.

Your photo:

  • (note: if you haven't yet attended a content creation session you won't be able to upload your own photo.  Please contact Ray Heigemeir or Sarah Lester for assistance)
  • Must be a head and shoulders shot of you (e.g., not your dog or favorite book).
  • Must be in color. No black and white, sepia, or photos enhanced with Hipstamatic or Instagram effects. (Even though these can look great, we want them to be uniform for the site.)
  • Please include a photo credit indicating who took the picture (e.g., "Photo by Kenneth Chan / SUL"), even if the person is someone unassociated with Stanford. Please include a caption, too. In most cases, the caption will just be your name. In some cases, you might want to add additional information, such as "Adan Griego, in front of Green Library."
    • To enter credit and caption information, upload and submit your photo, then select "Edit Media."
    • Credit/caption information will appear as hover text (appearing when a user hovers his or her cursor over the photo).
  • If you don't want a photo, you don't have to add one. If you don't, the default image of the Stanford seal will appear instead.

Guidelines for specific sections of your People page:

Academic degrees

  • List the degree type (MFA, PhD, etc.), as well as the college or university from which you received each degree.
  • List the subject in which you received each degree.
  • The year of each degree is optional.
  • List degrees in the order of most recent to least recent.

Professional activities

  • This section should be a list (with no bullets or numbers) of your professional affiliations and service (e.g., Society of American Archivists), as well as university service (e.g., Stanford Judicial Panel Pool).

Person type

  • Only Subject Librarians and leadership (those who report directly to the University Librarian) should select "Person type." Subject Librarians are those who have been explicitly assigned to develop collections and/or provide advanced reference support in particular subject areas.
  • If you are not sure whether you should select "Subject Librarian" as your person type, please consult your supervisor.


  • Only select a department if you belong to a department that currently has a department page. Otherwise, select "none."


  • Please pay special attention to these guidelines. Subject terms are used to pull together resources about each subject, so it's important that we use these judiciously and consistently.
  • The only people who should select any subjects are:
    • Information Center Core Reference staff
    • Subject Librarians
  • Top-level subjects are only provided as navigational terms for content creators. So please do not select any of the following:
    • General and interdisciplinary
    • Arts
    • Humanities
    • International Area Studies
    • Science and Engineering
    • Social Sciences
  • Information Center Core Reference staff should select "General Reference" as a subject. If you are not Information Center Core Reference staff, please do not select "General Reference."
  • Other format-specific subject terms should also be used sparingly.  For example, only the Rare Books Curator should select "Rare Books."  Only staff working in the University Archives and/or Manuscripts Division should select "Manuscripts and Archives."  Only Subject Librarians with "digital" in their job title (e.g., "Digital Humanities" or "Digital and Rare Maps Librarian") should select "Digital Collections."

Your role in the library

  • Briefly describe your major job responsibilities. There is no need to include your full job description; simply describe what you to in the library in terms that patrons are likely to understand.
  • This should be written in complete sentences, and in the first person point of view (using "I").

More about you

  • This section can include major projects you are working on or have worked on, relevant prior appointment, links to social media (Twitter, your blog, etc.), and other information about you that patrons are likely to find interesting.
  • This should be written in complete sentences, and in the first person point of view (using "I").

Selected publications

  • Write these as a list (with no bullets or numbers).
  • Use full citations (MLA or your discipline's standard style). 
  • Include a link to an online version when available.

Topic Guides and Course Guides

  • Published Topic Guides or Course Guides that you have authored (or are tagged on) will automatically appear on your People page, right below the "Role in the library" section.