The Forum (February 2020)

National Forum on Archival Discovery and Delivery

Monday, February 10 to Wednesday, February 12, 2020
Stanford University, Stanford, California

Lighting the Way: A National Forum on Archival Discovery and Delivery will take place over 2.5 days at Stanford University in Stanford, California from February 10-12, 2020. The event will include approximately 50 participants, and will focus on information sharing and collaborative problem solving around improving how user-facing systems support discovery and delivery for archives and special collections.

Important details and logistics

Where and when: The Forum will take place from February 10-12, 2020 at Stanford University. The main sessions will be held from 9am until 5pm on February 10 and 11, and will end no later than 2 pm on February 12. Additional location and travel information is available. A detailed agenda will be made available closer to the event.

Call for participation: Participants in the forum are selected through an open application process, with an initial deadline of December 15, 2019. Applications will be reviewed on a rolling basis by the project team, responding no later than January 10, 2020. To apply, please complete the application form. For more information, see the announcement for the call for participation and information on the Forum audience and principles. A PDF iconPDF version of the application form is available for your reference.

Travel funding: Grant funds will allow us to fund partial to full travel costs, meals during the event, and lodging for most participants. Participants should indicate whether they need travel support as part of their application process. Travel funding is provided through reimbursements following the completion of travel. Partcipants whose travel is funded by the project must follow the travel reimbursement guidelines.

Welcoming and inclusion: Our goals for the project include providing an inclusive and welcoming environment for participation and collaboration. We strongly encourage self-nominations from individuals who identify with underrepresented or marginalized populations as well as those whose work relates to underrepresented or marginalized populations (e.g. collections relating to such populations). All participants are expected to follow the project's Code of Conduct.

Accessibility accommodations: If you need an accessibility-related accommodation or wheelchair access information, please contact Mark A. Matienzo at phone: +1 650 683 5769 or e-mail: Requests should be made by January 15, 2020.

Remote participation: For those unable to attend the Forum in person, we will live-stream and record the plenary presentations by the project team and invited speakers. We will also ensure that the conversations are documented through collaborative notetaking that will be added to the project website, and through monitoring social media platforms including Twitter using a designated hashtag (#LTWForum).

Questions? Contact the Project Team at

Project funding

IMLS logoThis project was made possible in part by the Institute of Museum and Library Services, through grant LG-35-19-0012-19. The IMLS is the primary source of federal support for the nation’s libraries and museums. To learn more, visit