Presentations

Welcome, logistics, and acknowlegements (Mark Matienzo and Tom Cramer, Stanford Libraries)

Mark Matienzo and Camille Villa, Stanford Libraries: "The Lighting the Way Project and National Forum"

This presentation will provide an overview of the Lighting the Way project and National Forum, including goals and outcomes, the structure of the event, and more.

The Evolving Systems Ecosystem: What software and other systems do we use to make archival discovery and delivery possible, and how is that changing within institutional contexts?

Trevor Thornton, North Carolina State University: "Developing an integrated technical infrastructure for archives at NC State"

An overview of applications developed to facilitate management of archival collections and archival research at NC State, with a particular focus on interoperability.

Lori Myers-Steele, Berea College: "We Are In It Now: Persevering in the Evolving Systems Ecosystem"

Five years ago, Berea College’s Special Collections and Archives had no real system for archival discovery and delivery. Today, after creating a systems ecosystem (with various systems such as Archon, Preservica, Universal Access, and others), our biggest challenge is determining how to effectively integrate the systems to work together as a coordinated whole. This presentation will focus on past migration work at Berea as well as upcoming migrations that will, hopefully, create an improved and more tightly integrated system for archival delivery and discovery.

Kim Pham, University of Denver: "Vertical collaboration in a digital collections ecosystem"

This talk will cover the design of our modular digital collections ecosystem and how management is distributed across multiple library partners. It will go over the design process, challenges and successes, and current efforts to build community around this approach.

Anna Trammell, Pacific Lutheran University: "Taking the Plunge: When Improving Access and Discoverability Means Walking Away from Your Existing Systems and Starting Over"

The Pacific Lutheran University Archives and Special Collections is currently in the process of moving from several systems to a single collection management system. In this talk, I will discuss the challenges we faced with our previous systems, how we selecteda new system, and how we are managing the project with a very small staff.

10:15‑10:45

Networks and the Big Picture: What issues are impacting archives and libraries at the level of the sector, consortia, or beyond, related to discovery and delivery?

Adrian Turner, California Digital Library: "Toward a National Archival Finding Aid Network"

This presentation will report on outcomes from "Toward a National Archival Finding Aid Network" (NAFAN) -- a one-year (2018-2019) planning initiative convened by the CDL, with the participation of representatives from multiple regional finding aid aggregations. Many aggregators across the country struggle to find sufficient resources to update their platforms and engage with some of the most promising advances in the field. With crucial funding support provided by the IMLS under the provisions of LSTA and administered in California by the State Librarian, the NAFAN initiative proposed to explore the creation of a national archival finding aid network. The initiative provided participants opportunities to discuss and test the original premise: by pooling resources and establishing co-development partnerships, we believe we can address our individual challenges collectively, thereby extending the capabilities, breadth, and depth of existing aggregations. The presentation will highlight the action plan produced from the 2018-2019 project activities -- and will report on work currently being undertaken by the planning initiative participants to formalize and initiate work on action plan.

Merrilee Proffitt, OCLC Research Library Partnership: "A look at trends in academic libraries: are archives lighting the way, or left in the dark?"

Regardless of how special our collections are, it is important to not lose sight of larger trends in information management and discovery.  Drawing on work from OCLC Research, this presentation will look at trends in collection management, user studies and resource description.

Amanda Whitmire, Harold A. Miller Library, Hopkins Marine Station, Stanford University

T-Kay Sangwand, UCLA Library: "Embargoed information: (imperfect) approaches to ethical archival access in Cuba"

This presentation will discuss the ethical and legal challenges as well as concrete approaches to providing archival access in Cuba. These challenges and approaches may be relevant to other global north/south collaborations or in locations with limited internet access. 

Greg Cram, The New York Public Library

This talk focuses on NYPL's desire to make more of our collections available remotely within the confines of fair use, and how we do that in ways that are consistent with NYPL's privacy values and guidelines.

Genevieve Preston, San Bernardino County Historical Archives: "San Bernardino County Historical Archives and The Arrowhead Online Portal"

This talk describes our use of Eloquent and outreach used to increase use of the San Bernardino County Historical Archives.