Archiving Born Digital Audio and Video Collections (half-day workshop)
9:00 AM - 12:00 PM
290 Lathrop Library
Digital audio and video permeate every aspect of our social experience - capturing familial memories, communicating news, documenting civil rights abuses, and weaponizing political campaigns. To many individuals, archiving is a mystery. To many organizations, it is a challenge. Born digital audiovisual collections are increasingly at risk of loss due to rapid format obsolescence, proliferation of content without sufficient preservation planning, and popular software-as-a-service archiving models limiting the public's knowledge and participation in the archiving process.
Three fundamental questions will be addressed: What constitutes an archive of born digital AV? How can a person or small organization curate and steward a born digital AV collection for preservation and access? How can archiving born digital AV be practical, efficient, and cost-effective
The workshop curriculum will include characteristics of born digital AV, how methods of generating born digital AV influence archiving, efficient and practical digital tools, preservation strategies for retention and access, and ethics and privacy.
Tools and services that will be covered or referenced include but are not limited to VLC, QuickTime, iTunes, Windows Media Player, MediaInfo, Handbrake, MPEG Streamclip, FFMPEG, Adobe Media Encoder, Exact Audio Copy, VOB2mpeg, Guymager, Forensic Toolkit, IsoBuster, Toast, cloud-based archiving services, and online video platforms for access. Instructors will support Mac/PC attendees.
About the Presenters
Stefan Elnabli is UC San Diego Library's Media Curation Librarian and digital reformatting operations supervisor, providing strategic direction in the Library's development, management, and preservation of moving image collections. Elnabli's engagement with visual culture spans the areas of cinema studies, archival preservation, and film programming/projection. His past appointments include positions with WNET Channel 13 Digital Archive, Anthology Film Archives, Doc Films at the University of Chicago, and preservation units within major university libraries including New York University, Stanford University, and Northwestern University. Elnabli holds an MA in Moving Image Archiving and Preservation from New York University.
Annalise Berdini is UC San Diego Library’s Digital Archivist, providing library-wide expertise on workflows, tools, and best practices to support the management and preservation of born-digital content. She previously served as Manuscripts/Archives Processor for Special Collections and Archives at UCSD, Project Assistant and Processor for the PACSCL/CLIR Hidden Collections Project in Philadelphia, and worked on the Z. Taylor Vinson Collection at Hagley Museum and Library.
Analyzing personal email with ePADD (half-day workshop)
9:00 AM - 12:00 PM
292 Lathrop Library
ePADD is an open source and freely available software package, funded by the Institute of Museum and Library Services (IMLS), that supports the ability of individuals and institutions to analyze and evaluate email of potential historical or cultural value. The software primarily accomplishes these tasks by incorporating techniques from computer science, including the fields of natural language processing and named entity recognition. The software also supports the creation and use of customizable lexicons, attachment browsing, regular expression search, and other related features.
This workshop will provide participants with the knowledge and experience to use ePADD to analyze and evaluate personal email archives, including their own email. The workshop will include discussion on overcoming potential implementation challenges, as well as opportunities to participate in ePADD‘s development.
Peter Chan (ePADD Project Manager, Digital Archivist, Stanford University) and Josh Schneider (ePADD Community Manager, Assistant University Archivist, Stanford University) will co-lead the workshop, orienting participants to the software, demoing its capabilities, and taking participants through the steps of using ePADD to analyze and evaluate personal email archives. A reading list and agenda will be distributed to participants in advance of the workshop.
Attendees will need to bring a laptop meeting the following minimum specifications (which may be updated prior to the workshop):
OS: Windows 7 SP1 / 10, Mac OS X 10.10 / 10.11
Memory: 4096 MB minimum (2048 MB RAM allocated to the application by default)
Browser: Chrome 50/51, Firefox 47/48
Windows installations: Java Runtime Environment 8u101 or later required.
Please note that attendees will also need administrative privileges for their machine to be able to run the software. Flash drives containing the latest ePADD release, as well as a test email archive, will be provided by the presenters.
About the Presenters
Peter Chan is Digital Archivist at Stanford University. He is also Project Manager for ePADD, an open-source software package that supports archival processes around the appraisal, processing, discovery, and delivery of email archives.
Josh Schneider is Assistant University Archivist at Stanford University, where he acquires and provides access to Stanford University records, faculty papers, and collections documenting campus and student life. He is also Community Manager for ePADD, an open-source software package that supports archival processes around the appraisal, processing, discovery, and delivery of email archives. He is an advisory board member of BitCurator NLP, and an editorial board member of American Archivist and Journal of Western Archives.
Save your Photos (half-day workshop)
1:00 PM - 4:00 PM
294 Lathrop Library
The goal of this workshop is to teach and interact with the local community to think about digital personal archive. To share ideas, techniques and easy conservation practices I have developed as professional photographer and photography archivist for families. It is important to start a conversation around quantity vs quality of image production, generate an understanding of pixels, a debate and a dialogue around the pros and cons of a 100% digital photographic archive, the costs and the priorities that need to be raised to define personal conservation practices. Questions and introduce simple ideas and techniques to seek for a longer preservation of the family history.
Main topics to be covered:
- Digital Image vs Analogue Images;
- Pixels, Cameras, Image Quality and Prints;
- Asset and Personal Archive Management;
- Back Up, Drives and Easy Safe techniques for digital storage;
- Analogue Storage;
How to keep thinking about archives in the future.
About the Presenter
Júlia Pontés is a Brazilian/Argentinian photographer and personal photographic archive consultant currently living and working in NY. She holds Masters Degrees in Business from Sorbonne, Paris I and in Law and Economics - Public Policies from Universidad Torcuato di Tella, in Argentina. Photography didn’t become the main focus of her professional life until 2013, when, among other things, she inherited an important photographic analog archive that had been untouched for almost 20 years. That led her to pursue a strong photographic education at the International Center of Photography in New York, where she graduated in the general studies in photography and later became an Exhibition Coordinator and was a teaching assistant at the International Center of Photography to the classes: “What is an archive” taught by Claudia Sohrens, “Digital Seminar” and “Images and Ideas” taught by Fred RItchin, one of the greatest mind in contemporary digital image making. I addition to that, she was chosen as an Emerging Immigrant Artist by the New York Foundation for the Arts, where through a competitive process she has been chosen to attend a free mentoring program for artists with social practices.
In 2016 an opportunity was presented to focus great part of her professional practices to archives. She started to help photographers and families to start thinking about their personal archives, both analog and digital. This work led to her current project on called “Saveit.Photo” where she tries to introduce the principles of personal archive in the digital era to the general public. By spreading simplified archival techniques she aims to contribute to the conservation of photographs as they are, undoubtedly, an important element of the collective memory and family histories.
Archiving and Preservation Tools and Techniques for Podcasters (half-day workshop)
1:00 PM - 4:00 PM
296 Lathrop Library
Are you a podcaster with a hard drive full of files? Have you considered how future historians, researchers, archivists and audiophiles will find and listen to your work?
This hands-on workshop will demonstrate low-cost, easy-to-use storage and media asset management tools and techniques to ensure the longevity of your digital audio files. Since podcasting “best practices” have not yet been developed, this workshop also aims to publish a set of basic guidelines that can be re-purposed for future workshops, or be used by individuals or groups to archive a collection of audio files.
Facilitators will guide participants through basic principles of audio file formats, metadata and checksum generation and cloud vs. physical storage solutions. In addition to this, we will discuss advocacy techniques to promote and make unique content discoverable. The focus will be on low-cost, user-friendly tools. Participants will be encouraged to bring laptops, as well as their podcast audio files for a hands-on experience (with setup instructions provided prior to the workshop); however, laptops are not a requirement and participants may also follow along with the demos.
Although this workshop will be targeted towards podcasters, it will be suitable, useful and fun for anyone working with a personal collection of digital audio files.
About the Presenters
Mary Kidd currently works at New York Public Library’s Special Collections Division, and was an NDSR resident at New York Public Radio. She is also an active member of the XFR Collective. XFR is a non-profit organization that partners with artists, activists, individuals, and groups to lower the barriers to preserving at-risk audiovisual media.
Dana Gerber-Margie is an A/V and Digital Archivist for Recollection Wisconsin’s Listening to War: Uncovering Wisconsin’s Wartime Oral Histories grant project. She is also a founding member of the Bello Collective, a publication about podcasts, and routinely asks probing questions about producers’ digital preservation habits.
Anne Wootton is the co-founder of Pop Up Archive, a platform for making sound searchable. She holds a Master’s in Information Management and Systems from the University of California Berkeley. She is a winner of the 2012 Knight News Challenge: Data and has spoken internationally about audio search and discoverability, including SXSW Interactive, the Radcliffe Institute for Advanced Study at Harvard University, and the Aspen Institute.
Danielle Cordovez works at New York Public Library’s Rodgers and Hammerstein Archives of Recorded Sound. She is currently serving on the Board of Directors of the Association for Recorded Sound Collections (ARSC) as well as the Steering Committee of the Society of American Archivists (SAA).
Doug Boyd Ph.D. serves as the Director of the Louie B. Nunn Center for Oral History at the University of Kentucky Libraries and is the incoming president of the Oral History Association. Boyd manages the Oral History in the Digital Age collaborative initiative publishing current best practices and models for collecting, curating and disseminating oral histories.