Data preservation at Stanford

The Stanford Digital Repository

The Stanford Digital Repository (SDR), a service offered by the Stanford University Libraries, provides digital preservation, hosting, and access services that enable Stanford researchers to preserve, manage, and share research data in a secure environment for long-term citation, access, and reuse.

Please note that the SDR is intended for use by Stanford researchers only. A valid SUNet ID is required to access our online deposit application.

By depositing data into the SDR you will:

  • Obtain a permanent, reliable web link (persistent URL) to your deposit that will not change over time
  • Control when research data are made public
  • Establish licensing rules around your data
  • Make your data easy for other researchers to discover
  • Ensure that the information is preserved into the future

Our SDR Quick Guide (pdf) contains helpful information to get your ready to deposit data into the SDR.

For additional information see our FAQ section on repositories and data preservation, which includes questions and answers about the SDR.

SDR Terms of Deposit

As part of your data management plan, you may wish to preserve your research output in the Stanford Digital Repository. If so, please note the following important information:

Depositing data into the Stanford Digital Repository requires your acceptance of the Terms of Deposit set forth by the University and may incur associated fees. Before you commit to using the Stanford Digital Repository for your ongoing data preservation and access needs, please contact for detailed information regarding terms of deposit, terms of use, fee structure, as well as embargo and licensing options.

Download SDR Terms of Deposit (pdf)

SDR standardized language for DMPs

If you do choose to use the Stanford Digital Repository, the following text describing the service and how your data will be safeguarded and made accessible may be copied and pasted directly into your data management plan's section on data preservation.

"Digital content ingested to the Stanford Digital Repository's preservation core is replicated multiple times and stored in geo-diverse locations on different media types. All content is audited systematically to ensure that the bits are maintained exactly as deposited, and a log of preservation actions is kept to help ensure the content's integrity. The repository is built using open-source software widely adopted across the research community, with dedicated staffing by digital preservation experts. Access is controlled using strict authentication policies and enterprise-level security mechanisms. Metadata describing the content is indexed for searching, and copies of ingested content are provided via persistent URLs to authorized users via Stanford's digital library environment."

Note that this language is available within the Data Management Planning Tool, if you opt to use that method for writing your data management plan.

SDR consultations

Please contact the Stanford Digital Repository staff at if you have any questions about using the SDR for long-term storage of your data.