At a glance

Special Collections & University Archives

Current projects

Helen & Newton Harrison Papers - processing project (2014-2015)

Among the leading pioneers of the eco-art movement, the collaborative team of Newton and Helen Mayer Harrison (often referred to simply as "the Harrisons") have worked for almost forty years with biologists, ecologists, architects, urban planners and other artists to initiate collaborative dialogues to uncover ideas and solutions which support biodiversity and community development. Past projects have focused on watershed restoration, urban renewal, agriculture and forestry issues among others. For more information on the Harrisons, visit The Harrison Studio.

Project files, artwork, correspondence, grant files, photographs and slides, audio and videotapes, computer media, press clippings, catalogs and publications referencing the Harrisons, etc.

This eighteen-month project will begin this summer and is funded by the National Endowment for the Humanities. The collection will be closed while being processed.

GAme MEtadata and CItation Project (GAMECIP) – IMLS-funded collaboration with UCSC

GAMECIP is a three-year IMLS-funded joint initiative between the UCSC Library, UCSC Computer Science, and Stanford University Library to improve library and institutional practice for computer games. Current project progress will be reflected in this webspace. 

Stanford is leading the descriptive metadata development track based on a case set of titles from institutional game collections chosen in consultation with game researchers at UCSC.  Metadata experts at Stanford and UCSC libraries will collaborate on a functional terminology and ontology for digital games to populate this metadata framework. Currently we are working on: 

  • Metadata schema for cataloging games
  • Linked data exploration for controlled vocabularies of computer hardware and platforms

William Hewlett Papers - processing project (2014-2016)

William Hewlett was the co-founder of Hewlett-Packard, one of the most successful technology start-up companies in the history of Silicon Valley. He and his business partner and longtime friend David Packard flipped a coin to determine the order of their names when starting their company. Following the tremendous success of Hewlett-Packard, he became well known for his philanthropy, donating millions of dollars from his fortune to support various causes. In 1966, He and his wife established the William and Flora Hewlett Foundation. Today the private foundation is among the largest in the United States.

The William Hewlett Papers consists of correspondence, photographs, financial records, reports, minutes, calendars, hardware, electronic files, videotapes, newspaper clippings, publications, and other materials. The collection documents some parts of Hewlett’s personal and professional life, as well as his finances, philanthropy, and engagement with scientific, cultural, international, business, and civic organizations.

This two-year project started in June 2014, and is being worked on by Owen Ellis. It is being funded by The William and Flora Hewlett Foundation. The collection is closed while being processed.

Gordon Moore Papers processing project (2014-2015)

Gordon Moore is the well-known co-founder of technology giant Intel Corporation and the proponent of Moore’s Law (predicting the doubling of silicon-chip processing power and the halving of chip cost every two years). Moore once worked with Nobel-laureate William Shockley and Robert Noyce, who, with Moore was part of the “Traitorous Eight” who left Shockley Semiconductor to start Fairchild Semiconductor. Moore and Noyce then left Fairchild to start Intel Corporation, which is now a Fortune 100 company.

The Gordon Moore archive consists of traditional papers and digital surrogates including lab notebooks, manuscripts, electronic files, photographic, and audio-visual materials. These items primarily document Moore’s work at Intel. The archival team of Penny Ahlstrand and Gurudarshan Khalsa will process this hybrid collection with special regard to confidential material and be responsible for recommending access and delivery strategies with consideration to any privacy/copyright issues. Stanford is working with Gordon Moore, Intel and colleagues at the Chemical Heritage Foundation to provide the fullest access possible to the collection by February 2015.

This project is funded by the Gordon and Betty Moore Foundation. The collection is closed until processing is complete.

Road & Track Magazine Records - processing project (2014-2015)

Road & Track (often abbreviated R&T) was founded by two friends, Wilfred H. Brehaut, Jr. and Joseph S. Fennessy, in 1947, in Hempstead, New York. Published only six times from 1947 to 1949, it struggled in its early years. By 1952, regular contributor and editor John Bond had become the owner of the magazine, which then grew until its sale to CBS Publications in 1972. In 1988, Hachette Filipacchi Media took ownership of the magazine. In October 2008, Matt DeLorenzo became Editor-in-Chief, succeeding Thos L. Bryant, who had been in place for 20 years. Hearst Magazines purchased the magazine in 2011. In June 2012, Larry Webster assumed the role of Editor-in-Chief, and DeLorenzo became an adviser to the publication. [Wikipedia, 2013 Apr. 16]

Primarily subject files, also called "general manufacturer files, " consisting of a single ordered run of file folders arranged alphabetically by make and model of vehicle, then chronologically. Also included are documents pertaining to the Bond family and the 1499 Monrovia building (1-2 boxes). The gift included periodicals and circa 2,000 books which will be cataloged separately.

This is a one-year project, which is expected to end February 2015. The processing archivist is David Krah. The collection is closed while being processed.

Stephen M. Cabrinety Collection - software project with NIST

The Stanford University Libraries is pleased to announce that it has been awarded a grant by the National Institute of Standards and Technology (NIST). The project, which will end on Aug. 31, 2014, will be dedicated to the creation of basic metadata for the 15,000 software titles in the Stephen M. Cabrinety Collection in the History of Microcomputing, managing the logistic of cross continent shipments of software to the NIST for creating forensic images, quality checks and eventual deposit into the SDR. The project is underway and several shipments have been received at NIST already. Preservation of the Cabrinety Collection and its addition to the NSRL hash dataset will provide significant contributions to law enforcement and towards the preservation of software history. In addition, this project will contribute valuable information for future software preservation activities. See full library press release. Also, related interview with Henry Lowood on software preservation

Educational Collections processing project (2013-2015)

This two-year project will prioritize processing for collections that contain or focus on the history of education. Those identified at this point are the records of EdSource (educational policy and legislation, the Ruth Asawa papers (San Francisco School of the Arts – SOTA, the papers of Gyorgy Kepes (, and the Amado Padilla papers (faculty in the Department of Education at SU 

The processing team of Franz Kunst and Liam O’Hanlon will join us at Green Library after Labor Day and relocate with us to Redwood City. Collections will be closed to research while being processed.