Special Collections & University Archives
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Fee schedule
Fee schedule Menu
Fee schedule for external loan (January 2020)
| Basic fees | ||
| Item fee for physical material lent |
Administration Paging, pulling, and re-shelving material Condition reporting and photodocumentation Housing and pre-crating packing |
$265 per item* per venue |
| Item fee for digital object |
Administration Paging, preparation, metadata creation, and re-shelving material |
$100 per item (no fee for fewer than 10 items) |
| Digitization costs | Photography or other reformatting of item (e.g. reproduction for publication, facsimile in lieu of original object); may also include courier fee for transit to digitization vendor | Quote from DLSS or external vendor |
| Cancellation fee | If a loan request is withdrawn after substantial work has been done to fulfil the request, a fee will be charged. | $50 per item + any direct cost born by lender |
| Variable fees | ||
| Additional flat fee for larger loans | Over 20 items | $1000 per loan |
| Artifacts | Retrieving and returning to art storage | External vendor costs |
| 3D artifact installation | For large or complex 3D objects requiring special handling at installation | $1000 per venue |
| Conservation treatment | An estimate will be provided before any conservation treatment is done | $85 per hour if done internally or reimbursement of charges to outside contractor |
| Supplies and materials | Glazing, framing, custom mounts as required | External vendor or reimbursement for materials |
| Borrower responsibility | ||
| Crating and shipping |
Custom crates Shipping and associated freight costs Charges and broker's fees |
Borrower |
| Courier costs |
Round trip transportation to the exhibit location Hotel Per diem for food, local transportation, and incidentals |
Borrower |
| Insurance | Nail to nail insurance coverage for borrowed item(s): in transit, in temporary storage, and while on exhibition | Borrower |
* For exhibit purposes, an item is defined as a physical unit. A four page manuscript would be four items. Cost includes digital surrogate if original and digital copy requested.
An estimate of services by Stanford Libraries will be provided to the borrower before a loan agreement is signed. For further information on costs please refer to our Special Collections and University Archives Loan Policy adopted July 2020:
Special Collections and University Archives exhibit loan policy