Reserve seminar rooms at the East Asia Library

The East Asia Library has three seminar/meeting rooms (212, 224, 338) available for lectures, seminars, and other large events. Use of space at the East Asia Library is limited to Stanford-affiliated academic events such as lectures, conferences, and seminar meetings that are free and open to the public. Access to all rooms at the East Asia Library is subject to Stanford Libraries' general access policies.

Stanford faculty, please note: Room 224 is not available for instructors to use for recurring class meetings.  Rooms 212 and 338 may be reserved as classrooms.

Events are permitted only during the East Asia Library's regular hours of operation. Library hours vary during intersessions, so please check the library's hours before making a reservation. Please schedule your events to end at least half an hour before the library closes to allow time for cleaning.

Eligibility

All departments and student groups of Stanford University are eligible to reserve seminar rooms according to the following priorities:

• Center for East Asian Studies and related units on campus
• Events enhancing or promoting the study of East Asia
• Academic accommodations for individuals registered with the Office of Accessible Education
• Units and staff in the Stanford Libraries system

Seminar/meeting room space may not be used for:

• Administrative functions
• Social events
• Student Services
• Office hours
• Receptions not connected to conferences or lectures
• Dinners
• Any event that is not free and open to the Stanford community

Policies

• Seminar room requests must be made at least three working days prior to an event and can be submitted up to six months in advance.
• Please submit notice of cancellation as early as possible to Xiaowen Wang.
• During summer sessions, meeting rooms are closed to groups and persons not associated with the East Asian studies programs or Stanford Libraries.
• The East Asia Library strives to provide a quiet atmosphere for patrons to carry out their research. Groups using the meeting rooms are expected to maintain this atmosphere and restrain from loud activities.
• Groups using meeting rooms are responsible for setup, staffing, and post-event cleanup. All tables, chairs, and equipment must be returned to their original positions. Library staff are not available to provide event support.
• Limited service of food and drink is only permitted in room 224. Only cold foods (sandwiches, etc.) may be served, as the odor of hot foods is disruptive to the Library staff. Patrons who plan to serve food must provide the Library with a project-task-award (PTA) account and will be billed for any damage to the carpet or furnishings. If serving food, patrons must arrange for Custodial Services to clean the room immediately after their event.
• Library staff are only capable of providing basic technical support for events. Requests for full technical support and additional equipment must be placed with Events and Labor Services.
• One room key may be picked up at the circulation desk prior to events, and must be returned after the room door has been unlocked. Please ask the circulation staff to lock the room doors after events have concluded.